VENTURE LAKES SOCIAL CLUB, INC. BY-LAWS
Revised and Amended November 18, 2009
Article I.
Name.
The name of the organization shall be The Ventura Lakes Social Club, Inc.
Article II.
Purpose.
Primary purpose is the enhancement of the social opportunities of the residents of Ventura Lakes.
Article III.
MEMBERSHIP.
All Ventura Lakes residents are members of the Ventura Lakes Social Club, Inc.
Article IV. Officers, Qualifications, Duties and Terms,
Section 1
Elected officers of the Ventura Lakes Social Club, Inc. are as follows:
President
Vice President
Secretary
Treasurer
Chairperson – Clubhouse Activities
Chairperson – Projects
Chairperson – Special Events
Chairperson – Outside Activities
Member-At-Large (Two)
Article VI, Executive Board, Section 3
A quorum will be defined as four of the members of the Executive Board or their appointed representative. A quorum will be required to conduct business.
Officers, Qualifications, Duties, and Terms.
A. President: Shall preside at all meetings of the Executive Board and conduct Wednesday morning and business meetings at the Social Club coffee hour, serve as liaison (as it pertains to social issues) between the residents and management of Ventura Lakes, and appoint all sub-committees.
B. Vice-President: Shall preside in the absence of the President and be responsible for keeping the Social Club calendar.
C. Secretary: Shall keep the minutes of the Ventura Lakes Social Club, Inc. and Executive Board, be responsible for the general correspondence and provide a report from the Executive Board meeting to be read at the business meeting on the third Wednesday of each month.
D. Treasurer: Shall have responsibility for all funds in the name of Ventura Lakes Social Club, Inc., disburse the funds ordered by the club or the Executive Board, keep an accurate account of the funds received and disbursed, provide a monthly financial report to be read at the Executive Board and monthly business meeting, and require that all checks be signed by the Treasurer and President or Vice President.
E. Committee Chairpersons: The Chairperson of Clubhouse Activities, Projects, Special Events, and Outside Activities will be responsible for directing the activities of their respective committees. Each activity will have a group leader who will have direct responsibility of assuring their functions are operating in the most efficient manner and to the satisfaction of the chairperson. The chairpersons are responsible for implementing any new activities that are directed by the Social Club. The Chairperson shall temporarily assume the duties and responsibilities of the vacant activities group leader.
Section 3. The terms of all officers shall be for one year commencing
January 1st of the calendar year.
Section 4. In the event a vacancy occurs in the office of the President, the Vice President will succeed to the office of President.
Section 5.. In the event a vacancy occurs in any other elected office, the Executive Board will fill the vacancy.
Article V.
Meetings.
Section 1. The regular meetings of the Social Club will be held each Wednesday.
Section 2. The business meetings will be held on the 3rd Wednesday of the month. Twenty-five members must be present to constitute a quorum.
Article VI.
Executive Board.
Section 1. The Executive Board will consist of all elected officers and the Immediate Past President. When any officer who is part-time departs for the season, that officer must find another resident to fill their position until they return and resume their duties.
Section 2. The Executive Board will meet monthly on the second Wednesday of the month immediately following the coffee hour.
Section 3. A quorum will be defined as five of the members of the Executive Board or their appointed representative. A quorum will be required to conduct business.
Article VII.
Nominations and Elections.
Section 1. The Nominations and Elections Committee will present a list of candidates for office to the membership at the October business meeting. Nominations will be accepted from the floor and will close at the end of the business meeting.
Section 2. If there is more than one candidate for the office, the election will be by secret ballot.
Section 3. The election will take place during the business meeting in November.
Section 4. Any resident who will not be present the day of the election and wishes to have a vote should provide a completed and signed ballot in a sealed envelope to the Elections Committee Chairperson prior to Election Day.
Article VIII.
Committees.
Section 1. By-laws Committee: The chairperson will be appointed by the President of the Ventura Lakes Social Club, Inc. One member will be appointed by the Executive Board.
Section 2. The Nominations and Elections Committee will consist of two persons appointed by the President.
A. They will seek out and select potential candidates to run for office and post a sign-up sheet on the bulletin board for volunteers for the various positions.
B. They will appoint two persons to assist with the actual election procedure.
C. The term of this committee will end at the conclusion of the election.
Article IX.
Expenses.
Section 1. Each chairperson will have an allotment of $75.00 monthly for the expenses of their activities. All receipts must be presented to the President or in his/her absence, the Vice-President, and then given to the Treasurer to be paid.
Section 2. All expenditures over $75.00 need pre-approval of the Executive Board and the membership, with the exception of the regular expenses for operation of the kitchen and copier.
Article X.
Amendments.
Section 1. The by-laws may be amended by a two-thirds vote of the residents of the Ventura Lakes Social Club, Inc. present at the scheduled business meeting in November.
Section 2. Proposed amendments to the by-laws must be submitted in writing to the By-laws Committee on or before the first Wednesday in October.
Section 3. Once approved the revised by-laws are effective immediately.
Article XI.
Procedure.
Section 1. “Roberts Rules of Order Newly Revised” shall be the parliamentary procedure for all business meetings.
