REVISED AND AMENDED NOVEMBER 7, 2007
ARTICLE 1 NAME
Ventura Lakes Social Club
ARTICLE II PURPOSE
Primary Purpose - Social
ARTICLE III MEMBERSHIP
All Ventura Lakes residents are considered members of the Ventura Lakes Social Club.
ARTICLE IV OFFICERS, QUALIFICATIONS, DUTIES AND TERMS
Section 1. Elected officers of the Social Club are as follows:
* President
* Vice-President
Secretary
*Treasurer
Chairperson - Clubhouse Activities
Chairperson - Projects
Chairperson - Special Events
Chairperson - Outside Activities
Members-At-Large (Two)
*These officers must be full-time residents (at least ten months at Ventura Lakes). All other officers may be full or part-time.
Section 2. Duties of the officers shall be:
A. President: Shall preside at all meetings of the Executive Board and conduct Wednesday morning and business meetings at the coffee hour; serve as liaison (as it pertains to social issues) between the residents and management of Ventura Lakes; and appoint all sub-committees.
B. Vice-President: Shall preside in the absence of the President and be responsible for keeping the Social Club calendar.
C. Secretary: Shall keep the minutes of the Ventura Lakes Social Club and Executive Board; be responsible for any general correspondence; and provide a report from the Executive Board meeting to be read at the business meeting on the third Wednesday of each month after coffee hour.
D. Treasurer: Shall have responsibility for all funds in the name of Ventura Lakes Social Club; disburse the funds ordered by the club or the Executive Board; keep an accurate account of the funds received and disbursed; provide a monthly financial report to be read at the Executive Board and monthly business meetings; and require that all checks be signed by the Treasurer and President or Vice President.
E. Committee Chairpersons: The Chairpersons of Clubhouse Activities, Projects, Special Events, and Outside Activities will be responsible for directing the activities of their respective committees. Each activity will have a group leader who will have direct responsibility of assuring their functions are operating in the most efficient manner and to the satisfaction of the residents. The Chairpersons are responsible for implementing any new activities that are directed by the Social Club and replacing any vacancy of a group leader under their direction. The Chairperson shall temporarily assume the duties and responsibilities of the vacant activities group leader.
Section 3. The terms of all officers shall be for one year commencing January 1 of the calendar year.
Section 4. In a five-year period, the President may not serve for more than two years, consecutive or otherwise.
ARTICLE V MEETINGS
A. Social Club: The residents will meet each Wednesday of the month at coffee. On the third Wednesday of the month a business meeting will be held with all residents. All club business will be conducted at this time. Twenty-five members must be present to constitute a quorum.
B. The Executive Board: The Board will meet monthly on the second Wednesday of the month immediately following coffee - a quorum must be present.
ARTICLE VI NOMINATIONS & ELECTIONS
Section 1. The Nominations & Elections Committee will present a list of candidates for office to the membership at the October business meeting. Nominations will be accepted from the floor and will close at the end of the coffee hour. If there is more than one candidate for the office, the election will be by secret ballot. Any resident who will not be present the day of the election and wishes to have a vote should provide a completed and signed ballot in a sealed envelope to the Elections Committee Chairman prior to election day.
ARTICLE VII COMMITTEES
Section 1.
A. The Executive Board will consist of all elected officers and the Immediate Past President. When any officer(s) who is part-time departs for the season, that officer(s) must find another resident(s) to fill their position until they return and resume their duties.
B. A quorum will be required to conduct business at the Executive Board meetings.
Section 2. By-laws Committee: The chairperson will be appointed by the President of the Ventura Lakes Social Club. One member will be appointed by the Executive Board.
Section 3. The Nominations & Elections Committee:
A. This committee will consist of two persons appointed by the President. Their responsibility will be to seek out and select potential candidates to run for office and to post a sign-up sheet on the bulletin board for volunteers for the various positions. In addition, they will appoint two persons to assist with the actual election procedure.
B. The term of this committee will end at the conclusion of the election.
ARTICLE VIII VACANCIES
A. President: In the event a vacancy occurs in the office of the President, the Vice President will succeed to the office of President.
B. In the event a vacancy occurs in any other elected office, the Executive Board will fill the vacancy.
ARTICLE IX EXPENSES
A. Each Chairperson will have an allotment of $75 monthly for the expenses of their activities. All receipts must be presented to the President, or in his/her absence, the Vice-President, and then given to the Treasurer to be paid.
B. All expenditures over $75 need pre-approval of the Executive Board and the membership with the exception of the regular expenses for operation of the kitchen and copier.
ARTICLE X AMENDMENTS
A. The by-laws can only be amended once a year on the first Wednesday in November of any fiscal year (January-December).
B. Proposed amendments to the by-laws must be submitted in writing to the By-Laws Committee prior to, but no later than the first Wednesday in October.
C. The by-laws may be amended by a two-thirds vote of the residents of the Ventura Lakes Social Club present at the meeting the first Wednesday of November.
D. The revised by-laws are effective immediately.
ARTICLE XI PROCEDURE
Section 1. Roberts Rules of Order shall be the parliamentary procedure for all official meetings.
Amended November 7, 2007
